Formal Leave Letters: Formal Leave Letter Format, Templates, Samples and Examples

Do you ever want to take leave from the workplace? If yes, it is necessary to prepare your leave letter formally and make proper documentation so that your supervisor can understand your leave letter easily and grant you the requested days off in their schedule.

Definition of Formal Leave Application Letter

The formal leave letter is written by the workers or students who are interested in requesting days off from their work or educational reason due to any personal situation.

If the Leave letter is formally and professionally written with a reasonable and valid excuse then it removes the chances of rejecting your request for taking the days off from work.

How to Request for Leave?

The traditional way of requesting for leave is to write a leave letter to the manager/director of the organization with which you are working.

Firstly employee should write an email to your team lead and asked him to meet and discussed with you the purpose of leave and request him to tell you about the method for writing a leave letter.

The Format of Writing a Formal Letter of Leave

The formal leave letter which you have written to your direct supervisor requesting him about the leave should be written in a proper way with standard letter formatting.

What information should be included in your leave letter?

The formal leave letter contains:

• The purpose of writing a leave letter.
• What steps you take to complete your work in due time.
• Dates of starting leave.
• Dates of ending leave.
• Ask your supervisor/HR to help you in finishing your work and handle your work throughout the absence period. 

Do’s and Don’ts for Writing a Leave Letter

It is necessary to write a leave letter in a good way. The letter should be an appeal for leave that is real, professional and understanding.

Way to write a formal leave letter

The letter for leave must be written in the best understandable way that delivers your request to the person who reads. The letter should give an idea to the manager to take notice of your leave so that your absence does not affect your work. You must also provide every possible solution to deal with your work during your leave.

Instructions on Writing a Leave Letter

Following things should be kept in mind while writing leave letter:

• Firstly discussed with your manager or team leader and take verbal permission
• The letter should be written in a polite way.
• In the end, you must write thank you note.
• Attached all the required documents.

Formal Leave Letter Standard Format and Sample

To,
Edmond Kuka,
Chairperson HOBC Bank,
Singapore.
Date: 29,02,2021

Subject: Request for a Leave due to illness

Respected Sir Awais,

The purpose of writing a letter is to inform you that I am suffering from pneumonia. The doctor advised me to take complete bed rest for 3 weeks. So I request you to give me leave from {date} to {date}.

I have attached my medical certificate with the letter to confirm that I need to take off from work to recover properly.

If there any ambiguity related to work you can contact me at any time. And if you need any other documents or verification from the doctor I’ll provide you that.

If I need more holidays I’ll inform you in time.

Thank you for considering my application.

Yours Sincerely,
Ayesha Khan,
F-8 Market Islamabad,
Pakistan.
Contact: +92-342xxxxxxx
Email Address: [email protected]