Leave Application for Office: Office Leave Letter Samples, Templates, Examples

The Leave Application Letter for Office is used in the case of asking an official leave from work. The format of Office Leave Application Letter is professional and to the point with the highlighted reason for asking the leave-in subject line of the application letter.

This article includes the following topics on Office Leave Letter Application and its templates with examples:

1. What information should be included in the official application?
2. Yearly paid holiday application
3. Maternity leave
4. Paternity leave 
5. Unplanned leave application
6. Medical leave
7. Leave application for staying with a sick family member at home 
8. Bereavement leave 
9. Leave Application for holidays
10.  Leave application for one day
11.  Leave application for half day

The most decent way is asking for a leave from work is to write an application. Today many organizations have modern digital leave data setup. It is not good to take leave without an application because it causes trouble for everyone in the office. Leave application helps your boss to understand your problem and will handle your work when you are not present. 

What information should be included in official Leave Letter application?

Following important points must be included in your Leave application for office:

1. Salaam/Greeting
2. Subject of application
3. Purpose of leave application 
4. Dates on which you need the leave 
5. The strategy of completing work during the leave
6. Contact number 
7. Your initials

Leave application samples for office 

Here are some samples for writing applications for office use.

Yearly paid holiday Leave Letter Application:

Subject: Yearly paid leave application

Respected Sir/Madam {Receiver’s Name}, 

With due respect, It is stated that I need to take leave my job. As I have my whole annual leave allowance so I wanted to take benefit from my annual leave.

I am highly grateful to you if you consider my request for sixty days’ leaves. I am going for a world tour with my wife and children. So I am unable to attend office from {date here} to {date here}. 

I handed over my ongoing projects to Mr. Adil. He is a responsible person and understands my work so it is not difficult for him to handle my projects. Actually only the last part of my work is left that is will be completed by him in the coming days.

During my holidays, if there is an emergency you can contact me anytime at my phone number and on my email id. 

I will rejoin the office on {date}. I will inform you if there is any change in the stated date. 

Yours faithfully,
{Insert Name here}

Application for Maternity leave for Office

Subject: Application for maternity leave

Respected Sir/Madam {Receiver’s Name},

I hope you received this letter in good health. I am writing this letter to inform you about the request relate to maternity leave. My leave starts from {date} and ends on {date}. I will rejoin the office after three months of leave.

As I am taking long term leave, so I have to assign my work to Mr. Jones. He generously accepted my request for handling my work for three months.

I have attached all the necessary documents and details which are required for leave, including my medical certificate.  

I also want to know about the hospitals which are under the coverage of office insurance, so that my hospital’s expenses should be managed.

If there is an emergency feel free to contact me on my phone number. 

Yours faithfully,
{Insert Your Name here}

Application for Paternity Leave for Office

Subject: Application for Paternity Leave

Respected Sir/Madam {Receiver’s Name},

The purpose of writing this letter is to inform you that this is the last month of my wife’s pregnancy and her delivery date is near.

This is our first baby so I am very eager to see my baby. I wish to be with my wife during her delivery therefore, I needed leave for two to three weeks after the delivery.

My parents are coming to stay with us for a few weeks so I am very thankful to you if you consider my request and grant me leave for one month starts from {date} ends on {date}.  

I handed over my responsibilities to my team member (name of person). He will carry out my work in my absence.

I hope you will accept my leave application for one month and understands my condition.

Thanking You!
Best Regards,
{Insert your name here}

Unplanned leave application Letter

Subject: Unplanned leave application

Respected Sir/Madam {Receiver’s Name},

It is to inform you that I want to leave for ten days. The purpose of my leave is that I have to join the NGS Conference. Conference starts from {date} and ends on {date}.

This conference is very important for my career as well as for our company. I will learn many new technologies which would be used to update our systems. I am very keen to attend this conference to know about the new trends in technologies used for the NGS industry. There are two days of hands-on training after the conference so that participants will learn things practically.

This conference is taking place in Karachi, so I will go by the evening of {date} to be on time at the airport.  

Kindly allow me to leave for ten days. I shall be very thankful to you. I will rejoin the office on {insert date here} morning.

Yours faithfully,
{Insert Name here}

Medical Leave Application Letter for Office

Subject: Application for medical leave

Respected Sir/Madam {Receiver’s Name},

The purpose of writing this application is to let you know about my bad health. I am not feeling well for the past few days so I need to take leave from the office. I am suffering from a severe throat infection.

According to my doctor, I have a severe throat infection and I need proper rest and medication. I have attached my medical certificate and prescription from the doctor which confirms that I need proper bed rest to recover from infection.

Kindly grant me leave for one week till the {date}. If I need more leaves I will inform you as soon as possible. 

If there is an emergency or any queries about the current projects feel free to contact me. Thank you for considering my application. 

Yours faithfully,
{Add Your Name here}

Leave application for staying with a sick family member at home 

Subject: Leave application for staying with a sick family member at home 

Respected Sir/Madam {Receiver’s Name},

It is to inform you that I required an unexpected leave from my work. There is an emergency in my family that my brother has been suffering from dengue fever. I have to go to the hospital with him and stay with him at this crucial time.

I will resume working after one week. I will ensure that my work will not suffer from my absence. I will complete my pending work as soon as possible after returning back from leave.

II shall be very grateful to you if you understand my position and allow me to take leave. Thanking you in anticipation.

Yours faithfully,
{Insert your name here}

Bereavement leave Application Letter

The bereavement leave application Letter is a request letter for leave due to a bereavement situation. The bereavement application letter for leave includes your address, company’s address, date of filing the application, and subject line on the left top of the bereavement letter and the body includes the bereavement situation summary, request for the possible number of days you request as off days, and possible date of return at work.

Subject: Leave application because of death in the family

Dear Sir/Madam {Receiver’s Name},

The reason for writing this letter is to let you know about the unfortunate death of my aunt today. I will have to go to the village tonight for funeral arrangements. I need to take leave from {date} to {date}.

Kindly grant me one week of emergency leave due to such conditions. I ensure that my work will not disturb because of my absence. I will try to finish my incomplete tasks on time.  

I will come back to the office on {date here}, and I hope to work more efficiently in the future. 

Thank you for considering my application and for your ultimate support.

Yours Faithfully,
{Insert your name here}

Leave Application for Holidays from Work

Subject: Leave Letter for family holidays

Respected Sir/Madam {Receiver’s Name},

The purpose of writing this letter is to let you know that I need 10 days to leave for my family holidays. I am planning to visit Manali Island with my family. My visit starts from {date} and ends on {date}. 

My team is very responsible and I will ensure you that they will do excellent work during my absence.

Thank you for considering my application. I am waiting for your kind response. 

Yours faithfully,
{Insert Your Name here}

Leave Application Letter for One Day

Subject: Application for one day leave

Respected Sir/Madam {Receiver’s Name}, 

With due respect it is stated that I need to take a day off on the {add date here} of this month. My mother has an appointment with the doctor so I have to go with her. I will resume working on the very next day in the morning.

If there is any query about my ongoing project you can contact me at any time. I have sent you my work plan for the day. My team will surely handle all projects during my absence.

I am sorry if there is any problem with work because of my absence. Thank you for understanding my situation.

Yours faithfully,
{Insert your name here}

Leave application for half day

Subject: Application for half day leave

Respected Sir/Madam {Receiver’s Name}, 

The purpose of writing this letter is to let you know that I am unable to attend the office on time tomorrow on {date}. I am suffering from toothache. Due to this, I have to see a dentist. I have an appointment in the morning so I will come to the office at 3 PM and will try to complete work on time.

I am confident that my team will complete work on time. If there is an emergency or any questions related to projects feel free to contact me.

Faithfully,
{Insert your name here}