Leave Applications: Leave Applications Format

Leave Extension Application Format: Leave Extension Letter Sample, Template, Format, and Examples

Request Letters to Extend Leave

When an employee is already on leave but due to some reason they need an extension in their off days, then they need to inform their superiors and ask them for leave extension professionally. This article will guide you on how to write a professional leave extension letter to request a few more days off in your current holiday period.

Here are a few samples of applications that are sent by the employees to their seniors or managers for extension of leave due to certain reasons.

Samples Leave Extension Application:

Mr. Mathives,
Director of Finance,
Apple Inc,

Subject: Application for a leave extension.

Dear Sir,

Respectfully I want to state that after the Eid-ul-Azha vacations, due to some domestic problem I will not be able to return back to work. You are therefore requested to extend my leaves only for 4 days until I solve my issues.

I will thank full for your act of cooperation.

Yours truly,
Aisha Hayat,
Accounts Manager. 

Application for Leave Extension Template

Manager Accounts,
Pepsi Cola International,
Paris, France.

Subject: Application for Leave Extension

Respected sir, 

It is stated that I availed my off days as per my prior leave application but unfortunately, the purpose of work, for which i had left is still unresolved. I am working on this problem and it will resolve soon. So you are requested to extend some days more into my current leave from the office.

I will be very thankful for this act of kindness. Thank you

Yours respectfully,
Ibn Hassan.

Sample Leave Extension Letter for Accident:

Mr. Shehzad Akber,
Chief Organizer
Ahmad Co.

Subject: Leave Extension Letter due to an Accident

Respected Sir,

I have been in a road accident and now I am on leave now due to this medical emergency. Recovery of my foot injury is taking longer and doctors told me one more week rest. Already I got a leave of 1 month, you are requested to extend my leaves one week more. 

Besides, I am feeling good day by day and I hope to join the office in 5th march 2020. Kindly extend my leaves. I will very grateful to you.

Yours Truly,
Osama Abid,
Supervisor Accounts.

Application for Leave Extension due to Flight Cancellation/Flight Delay

Dr. John Halton,
Manager HR,
M.C. Donald’s,

Subject: Leave Extension due to Flight Delay or Flight Cancellation Reason

Dear Dr. John Halton,

I am Heera Ali, the sales in-charge of M.C. Donald’s west London branch. As you are aware of my leaves of 2 weeks, which are ending this Friday. Due to variation in flight schedule by PIA maybe I will be late for 5 days. Now according to the new flight schedule, I will reach there on 8th April 2021. You are humbly requested to extend my leaves for 5 days.

I will be very grateful for your cooperation.

Yours Truly,
Heera Ali,
Sales In-charge.

Letter of Annul Leave Extension:

The Supervisor,
Arabians Goods,
Walton Road,

Subject: Annual Leave Extension Letter

Respected Sir,

I want to inform you that my leaves begin from 3rd February 2021 to 10th March 2021. However, due to some domestic problems, I wasn’t able to resume my duties on a given date.

You are requested to extend my leaves for 2 weeks means 24th March 2021. It is enough to clear this issue. You are also requested to inform HR so that they can change my flight schedule 10th march to 24th march from Islamabad to Abu Dhabi.

Abdul Basit,
Assistant Supervisor.

Letter for Leave Extension for Holi Celebration

The Dean,
The University of Bombay,
Bombay, India.

Dear Sir,

Subject: Leave Extension for Holi Event

As you know that I am a physics lecturer at your university in a physics department. I got only 3 days leaves on the occasion of Holi. I have to travel far away to my village to meet my family which is quite less to spend time.

Sir in these circumstances, my village is 900 kilometers away and I attend this event once in a year and these 3 days make an issue for the comeback to join the university at the time.

Therefore I requested you to please extend my leaves for only 5 days so that I will enjoy Holi with my family.  

I will be very thankful for your act of kindness and cooperation

Physics Lecturer.

Leave Extension Letter Due To Renewal of Passport

The COO,
Lenovo UAE.

Subject: Leave Extension request letter due to expired passport

Respected Sir,

I want to say that my passport is expired and I apply for renewal and it will receive after 40 days and 

You know that without a passport I am not permitted to travel. You are requested to extend my date for 40 days more. I know that the work will slow there but I will help you through the internet and try my best to fulfill my duties. I am waiting here for your positive response.

I will be very thankful for the act of cooperation.

Yours Faithfully,
Waleed Khan.

Leave extension Due to Funeral

The Supervisor,
Arabians Goods,
Walton Road,

Subject: Request letter for the Extension of Leave due to Funeral

Dear Sir,

Respectfully, I want to inform you that my current leave expires by tomorrow but today my uncle died and we are deeply saddened by this incident. I am feeling upset that he died yesterday morning. It is a very tragic incident in my family and I need more days to stay here. You are requested to extend my leaves for 3 days i.e. 25th January to 28th January 2021. I will resume my duties from the requested date.

I will be very thankful for this act of kindness and gratefulness.

Yours Truly,
Asim Bajwa.

Letter for Leave Extension due to continued Sickness

Dr. John Halton,
Manager HR,
Beijing, China.

Subject: Request for Leave Extension due to continued Sickness

Respected Sir,

It is stated that I am requesting another 5 days leave extension; as prescribed by my doctor. As you are aware of my health that I am suffering from diarrhea for last 3 weeks. Due to this disease, I am feeling very week and I am can move anywhere. 

You are requested to extend my leaves until I recover from this serious issue.

Thank You,
Data Entry Operator.

Application for Leave Extension Due To the Sickness of Son

The Marketing Head,
NGO, Nevada.

Subject: Leave Extension Request due to the Sickness of Son

Dear Madam,

With respect, as I told you before I am the only son of my parents and they are facing bad health conditions nowadays. That’s why I need 2 more days off in order to take care of parents for the checkup from the nearby hospital. After checkup doctors told me that they are suffering from dengue virus and the doctor recommended complete bed rest. Except for my mother and father, no one is available in the home to take care of them. 

So, you are kindly requested to extend 2 days more leave so that I can take care of my parents and I will give them my proper attention in this bad time.

Yours Respectfully,
Ali Abbas.

Leave Extension Letter due to abdominal problem

The Supervisor,
KFC, California,
The USA.

Subject: Request for leave extension due to abdominal pain medical emergency


Respectfully, it is stated that I am suffering from an abdominal problem last week, and the doctors suggest bed rest. The use of medicines and complete bed rest feel better day by day. According to the doctor’s suggestion, I have to take 6-month medicine with complete bed rest.

I request you previously for leave to 2 February 2021 to 1 March 2021, now again I am requesting you extend my leave one more month.

I shall be very thankful for the act of kindness and cooperation.

Yours Truly,
Osama Kashan.

Application for Earned leave Extension


Subject: Request for the extension of my Earned Leave due to a marriage event

Dear Sir,

It is stated that I would like to request you earn leave extension. If anyone committed with his work he always gives his best to that work. I think I have done this and furthermore I would like to continue it. If possible for you, then I like to extend my leaves as everyone deserves holidays. As you know that I have worked hard on my duty time when business was in a hard time. I am invited to the wedding, which is held in an abroad country and it takes a week and more days.

That’s why I am requesting you to extend my leave for a week so that I will help my cousin at the wedding and it is our first family gathering abroad the country and I want to join it.

I will be thankful for you’re this act of kindness and cooperation.

Yours Faithfully,
John Marks

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