Explanation Letters

Explanation Letter for being Absent from Work: Absent from Work Explanation Letter Format, Template, Sample, Example Download

Letter of Explanation for being Absent from Office

An explanation letter for being absent from work is used by the workers for the explanation of the reason due to which they were not able to go to work.

When you are absent from work, you have to inform your superiors e.g. manager or supervisor explaining why you were absent and request them to accept the reason. The following format of the letter of explanation for being absent work will help you create one for your need:

Explanation Letter Absent Without Notice:

The company, address.

Subject: Explanation letter for absentee from work

Respected Manager,

I am John Harry, Engineer from the optical fiber department. Yesterday there was an important meeting held and all engineers were required to share their ideas and information but I was not present there. Business personals were present there from foreign companies. Unfortunately, I didn’t join this conference due to some serious issues. I have only one son and he slipped from the stairs and broke his leg. At that time I was in office and when I heard this news rushed home. Sir, I want to tell you that I have only one son and at that time I was ready to do everything to relieve him from pain. Sir, I apologize for not coming to that important event. I also tried my best to come back to the office but the doctors told me to stay with my son for moral support due to which I could not join the conference. Sir you are requested to forgive me for being absent.

I hope you will understand my issue and accept my apology. I will be very thankful for the act of cooperation and kindness. Thank you

Yours Truly,
John Harry.

Absence Excuse Letter for Office:

Mr. Akhtar Malik,
CEO Nestle Company,
The company, address.

Subject: Reason from Absent from Work.

Dear Sir,

Please let me aware you that my only 16-year daughter had gone to trip with her schoolfellows to valley Nagar, Gilgit. Where they faced a horrible accident with another bus. 6 people died including the bus driver. I heard this news from my daughter’s friend whose elder sister was accompanying my daughter. She told me that she broke her leg and arm. All patients were brought to the local emergency hospital. When I heard this news I became very anxious and rush to the airport to take a flight to the Gilgit and reach Nagar Valley by local taxi. I got relive when I saw my daughter alive. Her horror of getting into the accident was too big for me because she is only my daughter and at that time I was ready to do everything.

Thank god my daughter is alive, she got many injuries but now she is here in Lahore Jinnah hospital under observing of doctors. Doctors told me she will be better in some days. I tried too much to call the office to inform you but there was a network problem due to which I could not inform you. I apologize that I didn’t inform you about my absence. Kindly accept my apology.

Husnain Khan,
Region Manager.

Leave Letter for Explaining About Reason of Absent:

The company, address.

Subject: Explanation Letter for explaining the reason for absentee

Dear Finance Manager,

Sir, I want to inform you that my name is Sanam Batool and working as a supervisor in the accounts department. Today, when I got up early in the morning for the office, I saw outside raining very heavily. Due to rain, there was too much water on the roads and I can’t come to the office.

I tried too much to inform you through phone calls or text message but the network had some issues. I think there was a technical fault in signal towers. I feel very bad due to absent from the office. Kindly accept my leave for today. Thank You

Sanam Batool.

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